Print set 1 · Facilitator singles · 1× each

Print this page once — you'll get one copy of each facilitator-only document, back-to-back. No copy-count needed at the printer (default 1).

Contains: Sign-in sheet · Emergency contacts · Catering brief · Run sheet · Agenda.

Cohort 1 · 2026 · Session 8 of 8

Sign-in sheet

Thursday 9 July 2026 · 11:00–13:00 · Akaltye Room, Desert Knowledge Australia

Date

Thursday 9 July 2026

Time

11:00–13:00

Venue

DKA, 475 South Stuart Hwy

Facilitators

Metia · Mandy · Lukas

Participant sign-in

Each participant signs in on arrival. If a participant can't sign independently, their support worker or coordinator countersigns. Photo permission column — tick Y only if a signed photo permission form has been collected for that person today.

#	Name	Org
1	Andy Harris	Eunoia Lane
2	Brandon Williams	Joyful Souls
3	Caleb McMillan	Joyful Souls
4	Chamieka Brown	WoSSCA
5	Graham Wilfred	Waltja
6	Hosea Crafter	Saltbush
7	Jordan Sumner (Jordy)	Joyful Souls
8	Keyanna Williams	CoLab
9	Michael Wallace	Joyful Souls
10	Mikaela Brown	WoSSCA
11	Mona Teamay	CoLab
12	Petra Haines	CoLab

Support workers attending today

For every support worker who attends the session: name, organisation, phone, and whether you've collected a signed photo permission form for them today. Leave rows blank if not needed.

#	Name	Organisation	Phone	Photo form	Signature
1
2
3
4
5
6
7
8

Facilitators & visitors

Dietary, medical and safety information for catering and facilitator reference lives on the catering brief and emergency contacts sheets — not here, for privacy.

Cohort 1 · 2026 · Session 8 of 8 · Facilitator pocket

Emergency contacts

Thursday 9 July 2026 · 11:00–13:00 · Akaltye Room, Desert Knowledge Australia. Confidential — facilitator use only.

Quick dial — emergency

Emergency

000

DAS office

(08) 8953 1422

Lukas mobile

0409 924 058

DKA reception

(08) 8959 6000

Venue

Akaltye Room, Desert Knowledge Australia
475 South Stuart Hwy, Alice Springs NT 0870

If evacuation

Hosea Crafter

Saltbush Social Enterprises

Primary day-of

Tony (carer)

0400 365 551

Backup

Josh Alone (Saltbush)

0498 883 489

Jordan Sumner (Jordy)

Joyful Souls Support

Primary day-of

Stacey Phoenix (Joyful Souls)

0451 645 347

Coordinator

Stacey Phoenix

0451 645 347

admin@joyfulsouls.com.au

Medical alert Nut allergy — Strict nut-free room. Confirm EpiPen with Stacey. Cross-check every food item.

Keyanna Williams

CoLab Disability Solutions

Primary day-of

William Boaza (CoLab)

0428 015 505

Backup

KP Services

0403 574 249

Medical alert 24/7 oxygen — Calm room, regular breaks, flexible pacing, 1:1 support

Michael Wallace

Joyful Souls Support

Primary day-of

Stacey Phoenix (Joyful Souls)

0451 645 347

Coordinator

Stacey Phoenix

0451 645 347

admin@joyfulsouls.com.au

Mikaela Brown

WoSSCA

Primary day-of

Claire Cushnan (WoSSCA)

0401 810 190

Coordinator

Claire Cushnan

0401 810 190

claire.cushnan@wossca.org.au

Mona Teamay

CoLab Disability Solutions

Primary day-of

David Parker (CoLab)

0474 888 790

Coordinator

David Parker

0474 888 790

david@colab-ds.com.au

Medical alert Eligibility query · IDDSI 4 / IDDSI 3 — David ticked NO to intellectual disability on EOI — confirm cohort fit with David Parker / Pureed food only, moderately thick fluids. Catering must accommodate or SW brings food.

Petra Haines

CoLab Disability Solutions

Primary day-of

Codie (CoLab)

0447 216 393

Coordinator

Codie

0447 216 393

codie@colab-ds.com.au

Day-of escalation tree

Medical event (allergic reaction, breathing, fall): Call 000 first. Mandy or Metia stays with the participant. Lukas calls primary contact + DAS office. Document on incident form within 24 hours.
Behavioural distress / walkout: Mandy or Metia follows after a beat. Quiet check-in outside the room. If escalation needed, call primary contact. Don't return participant to room without consent.
Transport no-show (Keyanna): Call KP Services 0403 574 249. If unreachable, call Wil Boaza at CoLab. Don't wait past 11:15 — get session moving and update Keyanna by phone when transport sorted.
Photo without consent risk: If anyone in the room photographs a participant whose form isn't signed, ask politely for the photo to be deleted. Note in debrief.
Critical incident (any safety issue you can't handle alone): Lukas mobile 0409 924 058. If unreachable, DAS office (08) 8953 1422.

Cohort 1 · 2026 · Session 8 of 8 · Catering brief

What we need on the table.

Thursday 9 July 2026 · Morning tea + light lunch at 11:50. Akaltye Room, Desert Knowledge Australia.

Headcount

24 people

Caterer

TreatMe Good

Service window

11:50–12:30

Set up by

12:00 sharp

Headcount breakdown

12 participants + 3 facilitators + 8 support workers + 1 carer = 24 people.

Critical safety alerts — read first

Allergen — strict

Nut-free room. One participant (Jordan / Jordy Sumner) has a confirmed nut allergy per dietician. No nuts, nut oils, nut butters, nut traces, "may contain" warnings, or shared-line products. Cross-check every label. EpiPen on site with support worker.

Texture-modified diet

Mona Teamay — IDDSI Level 4 (pureed) food only, IDDSI Level 3 (moderately thick) fluids only. Either: (a) caterer provides one compliant plate + drink, or (b) Mona's support worker brings food and we provide the table setting + cutlery. Confirm with David Parker (CoLab) at 0474 888 790 before quoting.

Full dietary flags

Participant	Dietary	What this means at the table
Brandon Williams	Reminder to stop eating when full	Prone to overeating. SW will gently cue when full.
Caleb McMillan	Food must be cut small	Food cut into small pieces (texture, not allergy). SW operates.
Jordan Sumner (Jordy)	Critical NUT ALLERGY — strict, per dietician	No nuts. Check every label. EpiPen with SW.
Michael Wallace	Encourage to eat	May forget to eat. Gentle reminder during the catering window.
Mona Teamay	Critical IDDSI Level 4 (pureed food) / IDDSI Level 3 (moderately thick fluids)	IDDSI 4 pureed food, IDDSI 3 thickened fluids. SW may bring food.

Cohort 1 · 2026 · Session 8 of 8 · Run sheet

Meetings

Two hours. The minute-by-minute facilitator script for M12.

Date

Thursday 9 July 2026

Time

11:00–13:00

Venue

DKA, 475 South Stuart Hwy

Facilitators

Metia (lead) · Mandy (co-fac)

Session purpose · three things to land

People watch a chair run a real-feeling 5-minute mock meeting and play Leadership Bingo - ticking what a good chair does, then comparing cards with the chair's master sheet.
People try chairing themselves - 2-minute pair meetings - and say at least one chair prompt out loud in a kind tone.
Everyone walks out with a take-home set (their Bingo card + chair prompt cards, own-words versions welcome) and has named the ONE prompt they'll take to their own PATH Plan day.
Mandy CHAIRS the mock meeting - deliberate design, not a fallback. It models that chairing is a PWID-accessible skill. Metia plays a participant (and is the one who rambles so the chair has something to redirect).
The end-of-program reflection (Layer 3) is captured — 6 open questions + a 5-question Likert — as a yarn in pairs, not a test (relocated from S6).
The program closes with honour — appreciations, a standing-ovation close, and every person walks out with their leave-behind and the end-of-program follow-up that keeps DAS with them (relocated from S6).

The unspoken fourth one: the program ends feeling finished - people leave knowing their PATH Plan day is next, not that the group just stopped. That's the only one that matters in the long run.

M12 was built as 30-50 min woven slots inside M6-M9 sessions; today it carries 120 minutes on its own. The expansion risk is the opposite of S2/S3's compression risk - padding, not rushing. If energy sags, the protected core is the co-fac-chaired mock meeting, the pair chair turns, and Mandy's individual thank-yous at the door; the trimmable bits are the intro deck, the whole-cohort card debrief and the length of the appreciation go-round. Coverage is not the goal on the last group session - confidence and a warm close are.

Pre-session prep

One week out

OwnerLukas

Individual PATH Plan day schedule drafted (one day per participant) so the close can name dates - or commit to 'we'll ring you this week'
Venue + catering booked, early access confirmed for 10:00
Cohort reminder out - flag it's the last group session
Chase Mandy's CRR-023 language pass on the chair prompt cards - it gates the chair-prompt print run, which now happens for S7 (the cards are taught there); they're brought back to S8 for the mock meeting

Two days out

OwnerAlignment meeting

Walk through this run sheet with Metia + Mandy
REHEARSE the 5-min mock meeting out loud at least once, just the two of them - source is explicit: 5 min is short, rehearsal helps. Pre-arrange the cue: 'Metia, you ramble at minute 3 so I can use help-people-stay-on-track - OK?'
Confirm Mandy is comfortable chairing - if not, the source fallback stands: Metia chairs, Mandy plays a participant, Mandy chairs a later round. No drama either way
Lock Mandy's share (slide 4): ONE meeting she chaired + ONE moment she had to speak up. Concrete, honest, short - pre-arranged, her words
Run Mandy's review of the 6 chair prompt cards - which stems she rewords or softens, which of the expanded cards 2-6 stay (the 1-to-6 expansion was a 'consider', not a 'must') (pending review - CRR-023)
Lock the mock-meeting agenda (3-5 low-stakes items from the source list): welcome, what should we do for lunch on PATH Plan day, cohort photo, end-of-program celebration
Decide who does the Acknowledgement - the M12 deck deliberately carries none (host-module design), so the session open carries it; read the agreed holding wording, don't improvise
Brief on participant flags from S7 debrief + anyone with a real meeting coming up (NDIS review, family meeting) - personalise their card picks

Day before · Wed 8 July

OwnerLukas + Metia

Print 12 Bingo cards (3 each of cards 1-4) + 2 spare - single-use take-home, fresh per cohort
Print + laminate 2 chair Master sheets (one for the chair, one spare - collected and reused)
Chair prompt sets are printed for S7 (taught there) and brought back today; have 2 spare sets + blank cards on hand. Print M9_W4 End-of-Program Reflection sheets x 12 (the program reflection runs here now)
Make up 12 take-home folders (Bingo card + chair prompt set go in at the close)
Write the mock-meeting agenda on the flipchart
Print per-session (traffic light) feedback forms x 12 + SW feedback forms x 6
Charge laptop + projector + phones
Confirm caterer headcount
15-min huddle - last walk-through, including the mock-meeting rehearsal if it hasn't happened

Day of · Thu 9 July, 10:00 arrival

OwnerAll

Set room - horseshoe with a proper meeting table for the mock meeting
Group Agreement (from S1) on the wall - its last outing
Bingo cards face-down on the table; Master sheet at the chair's seat
Chair prompt cards + blank cards held back for the afternoon block
Flipchart with the mock-meeting agenda up
Water on the table for participants (source calls it out - it's a real meeting)
Traffic light cards at each seat - the chair will ask people to use them (Bingo prompt 10)
Test AV + load the M12 intro deck (7 slides) - but the session is paper and practice, not slides
Tea / coffee station + catering for ~12:00
30-min huddle Metia + Mandy - final walk-through of the mock meeting, the cue, and her close

Minute by minute

11:00–11:06 6 min Welcome back + AcknowledgementLast group session · the session open carries the Acknowledgement - the M12 deck has none by design Lead: Mandy (welcome) + agreed reader (Acknowledgement)
S8 deck slides 1–3 (cover up on entry · welcome back · Acknowledgement)

Mandy welcomes the room back. Name the milestone early and plainly - no ceremony yet: 'Last group session today. After this it's your own PATH Plan days, one each. We'll talk about that at the end.' Acknowledgement - read the agreed holding wording. Don't paraphrase, don't improvise. Then the bridge: 'Today is meetings. Chairing one, and speaking up in one. Later this morning Mandy is going to chair a real pretend meeting - and your job is to catch her doing good chairing.' 30-second go-round optional: 'One thing since we last met.' Mandy goes first. Pass is fine.

Watch: Anyone unsettled by 'last session' - reassure on the spot: it's not the end, the PATH Plan days are next and we'll be there. Keep the front of the session short - the day's value is in the practice, not the talk.

11:06–11:12 6 min HousekeepingStandard slide · Toilets + Assembly + Cards + Food Lead: Metia
S8 deck slides 4–5 (housekeeping · today's plan)

Walk the room through quickly: - Toilets - point them out. - Assembly point - confirm for the venue on the day. - Phones - silent please; step out if you need a call. - Photos - only if Photo OK ticked. They can change their mind any time. Note: a cohort photo is ON the mock-meeting agenda today - consent still applies if it actually happens. - Coloured cards - refresher, with a hook: 'Keep them handy today. The chair is going to ask you to use them in the meeting.' (That's Bingo prompt 10.) - Food - lunch around 12:00. ~5 minutes max. Don't drone.

Watch: Anyone looking lost - Mandy grounds it with her one-line yellow-card story, same as every session.

11:12–11:20 8 min Meetings - why we practise + the menuM12 intro deck · full walkthrough - first and only time, so all of it Lead: Metia (Mandy delivers her slide-2 line)
S8 deck slides 6–8 (Module 12 break · why we practise · the menu)

Slide 2, slow: 'Leaders run meetings. Leaders sit in meetings. A good chair makes everybody's voice count. Speaking up when something's not right is a skill - we'll practise.' Mandy's line, hers to deliver: 'I've chaired meetings. I've been quiet in meetings. Both are hard. We get better with practice.' Slide 3 - the menu, two columns: Chairing a meeting (Leadership Bingo, the mock meeting) and Speaking up (chair prompt cards). Run the traffic-light vote as designed - green = 'I want to do this one' - but be straight about the recomposition: in the original program this vote picked which week got which topic. Today both land. So the vote tells US where the room's energy is - the side with more green gets the longer debrief this afternoon. 'Good news - we're doing both today. Chairing this morning, speaking up after lunch.'

Watch: Don't oversell the deck - 8 minutes max. The session is paper and practice, not slides. If the vote is lopsided, honour it in the afternoon timings rather than re-running it.

11:20–11:25 5 min Mandy goes firstM12 deck slide 4 · the source calls this the most important minutes of the slot - don't skip, don't rush Lead: Mandy (Metia stays quiet)
S8 deck slide 9 (Mandy goes first)

Before any cards come out, Mandy names ONE meeting she chaired - a small one counts, a check-in, a pre-meeting - and ONE moment she had to speak up when it was hard. Concrete, honest, short. Pre-arranged at alignment, delivered in her own words. Metia stays quiet for the whole segment. No follow-up questions, no 'thanks for sharing' wrap - let it stand. This is the pivot of the day: everything after it is the cohort doing what Mandy just described.

Watch: If it lands quiet in a flat room, don't rescue - same rule as her S3 team-share. If anything, one open question: 'What did you hear?' Build from the cohort's answer.

11:25–11:33 8 min Leadership Bingo - set-upFrom M12 run sheet · 4 participant card variants + the chair's master sheet Lead: Metia (Mandy takes the chair's seat)
S8 deck slide 10 (Bingo set-up) - stays up through the round

Hand each participant one Bingo card - mix of cards 1-4 across the room (3 of each for 12 people). Quick look at your own card. Explain: 'We're going to run a 5-minute meeting. The chair is Mandy. As you watch, tick what the chair does. First to fill a card calls Bingo. The chair has a master sheet too - 14 things a good chair does - and at the end we compare.' Free squares on cards 1 and 2: 'Write your own - name one good thing the chair did.' Hand Mandy the master sheet. She's aiming for 8-10 of the 14 prompts, not all 14 - trying for all means missing some. Metia takes a participant chair and points at the flipchart agenda: 1. Welcome. 2. What should we do for lunch on PATH Plan day? 3. Should we have a cohort photo? 4. How do we celebrate the end of the program?

Watch: Literacy support without fuss - sit anyone who needs it next to Metia or a support worker; the icons carry the prompts. Don't let set-up sprawl past 8 minutes - the meeting itself is the thing.

11:33–11:40 7 min The mock meeting - Mandy chairsThe centrepiece · co-fac chairs by deliberate design - chairing is a PWID-accessible skill Lead: Mandy (chair) · Metia (plays a participant)
S8 deck slide 11 (mock meeting) behind; the flipchart agenda is the visual

Mandy chairs. 5 minutes, real meeting rules, nobody breaks character. She opens with a quick verbal Acknowledgement - same as a real CA committee meeting would (per the M12 cultural review note), then works the agenda. Metia plays cooperative for the first 2-3 minutes, then deliberately rambles for ~30 seconds - the pre-arranged cue for Mandy to use a stay-on-track prompt. One or two cues per 5-minute meeting is plenty - don't overdo it. Mandy doesn't have to be perfect. Source is explicit: the cohort learns more from 'the chair forgot to start on time' than from a perfect chair. Let a mistake or two stand. She ticks her master sheet as she goes - simple language, listening, asking questions, giving each person a chance, traffic-light cards, finishing with an appreciation.

Watch: If the cohort gets rowdy and talks over each other - that IS the activity working; Mandy uses the prompts as designed and we debrief it. If Mandy declines the chair on the day: Metia chairs, Mandy plays a participant, no fuss - the cohort still learns from watching the chair (source fallback).

11:40–11:50 10 min Bingo! + debriefFrom M12 run sheet · cards vs the chair's master sheet Lead: Metia (Mandy shows her master sheet)
S8 deck slide 12 (Bingo + debrief); cards on the table

First full card calls 'Bingo!' - pause the meeting. Read out the items they ticked; cohort agrees / disagrees. If no Bingo by the end of the meeting, stop and look at the cards together: what did the chair do? What didn't she do? Mandy shows her master sheet: 'These are the ones I used. Did it match what you ticked?' Whole-cohort debrief: which prompts were easy to spot? Which were subtle? Which would YOU find hard to do as the chair? Free-square answers read out - 'name one good thing the chair did.'

Watch: A participant with nothing ticked - 'Have a look at the master sheet - there are some you might have missed. Did the chair start on time? Did she ask people questions? Tick what you remember now.' If the round went flat, the topic was too dry - note it; the pair round uses a sillier one.

11:50–12:00 10 min Try it yourself - pair chairsFrom M12 run sheet · 2-minute meetings, sillier topic, everyone chairs once Lead: Both walk the room
S8 deck slide 12 stays up - master sheet visible as a menu

Pair up. Each pair runs a 2-minute mock meeting on a sillier topic - 'what should the cohort mascot be?' One chairs, one participates. Then swap, so everyone chairs once. The master sheet is a menu, not a checklist: 'Pick the one or two that feel most like you. You don't have to do all of them. The chair we watched is one version - you'd do a different one. Pick the bits that fit.' Quick whole-cohort: how was that? One word each is fine.

Watch: 'I'd never chair a meeting' - reframe per source: 'Chairing isn't always at the front of a big room. Chairing your own NDIS plan review is chairing. Chairing a family chat about who's going to the doctor with you is chairing.' Keep it light, keep it practical. Don't push a reluctant pair - they can watch a neighbouring pair instead.

12:00–12:15 15 min LunchCatering on at ~12:00 · facilitators off duty Lead: All
S8 deck slide 13 (lunch)

Short break. Facilitators eat too - last group session, the cohort should see Mandy + Metia + Lukas relaxed in the room. Metia can do a soft 'you OK?' with anyone who went quiet during the chairing rounds - no agenda. Lukas during the break: reset for the speaking-up block - clear the Bingo cards into the take-home folders (one used card per person, they keep them), lay the 6 chair prompt cards face-down at the centre of the table, blank cards and pens out.

Watch: Dietary flags per the participant pack, same as every session. Don't debrief anyone over lunch - just warmth.

12:15–12:25 10 min Which card goes to your PATH Plan day?Week-9 prep variant folded in · the bridge to the individual plan days (pending review — CRR-023) Lead: Metia (Mandy anchors)
S8 deck slide 14 (which card is yours); flipchart capture

The cohort met these chair cards in S7 (speaking up + chairing) — today they pick the ONE for their plan day. Whole-cohort wrap on the cards: which card was hardest to say? Which felt natural? Then the retarget. The original homework was 'use one in a real meeting before next session' - there is no next session. So the real meeting is the PATH Plan day: 'Your PATH Plan day IS a meeting. It's about you, with your team in the room. You can chair parts of it.' Per the source's PATH-Plan-day prep variant, the two that come up most on plan days: 'Can we slow down a bit? I want to follow.' (card 2) and 'Can we take a 5-minute break?' (card 6). Plus card 3 for the team in the room: 'I'd like to hear what [team member] thinks.' Go-round: each person names the ONE card they're taking to their plan day. Metia captures names + picks on the flipchart - it goes to the plan-day facilitators so each person's card is honoured on their day.

Watch: Anyone anxious about their plan day - that's a 1-on-1 before the day, note it on the spot. If someone brings up a real meeting that went badly, listen, don't problem-solve in front of the cohort: 'That sounds like a hard meeting. Want to chat after? We can look at prompts you could try next time.'

12:25–12:45 20 min End-of-program reflection (Layer 3)From M9 · M9_W4 · in pairs · 6 open questions + 5-question Likert · relocated from S6 to the true program end Lead: Both — Mandy partners anyone without a buddy
S8 deck slide 15

In pairs: 6 open questions + a 5-question Likert on M9_W4. One asks, one answers, swap. Facilitators float. Mandy is a scribe partner for any participant without a buddy — she listens, she does not steer answers. Small-cohort variant (3–4 people): run it as a single circle instead of pairs — one question at a time, round-robin. After the session: photocopy with consent and file the copy in the participant's Trello record. The original goes home with the participant — it's theirs. 2026-06-25: relocated from S6 — the program evaluation belongs at S8, the genuine last session.

Watch: If the reflection lands hard — "my life is the same" — don't fix. Don't argue with it. Listen. Note for individual follow-up. Not all nine-week outcomes are visible at week nine.

12:45–13:00 15 min Program close — appreciations · standing ovation · leave-behindS8 deck slides 16–23 · the real program farewell (relocated from S6) Lead: Mandy closes · Metia + Lukas support
S8 deck slides 16–23 (take home · appreciations · standing ovation · after the program · acknowledgements · feedback · Mandy closes · back cover)

1. Take-home folders: their used Bingo card (signed), their chair prompt set and speaking-up cards. 'Use one at your PATH Plan day — that's the homework, and it's the last one.' 2. Appreciations (master prompt 13): go-round, 'name one good thing that happened' — from the whole program, not just today. Mandy, Metia and Lukas model first, one sentence each. Pass is fine. 3. Standing ovation (relocated from S6 — the moment of the program): 'You showed up. You did the work. You got to know yourselves and each other. Standing ovation.' Metia and Mandy stand and clap; the cohort joins. Eight sessions since 14 May — let the ovation speak. 4. After the program + leave-behind: walk the follow-up ladder — each participant's PATH Plan day (dates if locked, else 'we'll ring you this week'); the end-of-program letter in the post this week; a one-month call; a three-month postcard and an invite to the next cohort celebration; ongoing DAS Community Leadership News. Mandy hands each person their leave-behind one by one — invitation template, DAS contact card, their PATH BOOKLET — saying their name. 5. Acknowledgements (slide): read the key line aloud; the full attribution and the cultural-review-pending note are on the slide and in the booklet. 6. Per-session feedback (traffic light) forms — 2 min, at the door. SW feedback forms too. 7. Mandy closes in her own words ('Thanks team. Mandy here. Good work today.' if she wants it). Then she thanks every single person individually, by name, at the door. Last group session — this is the moment. Protect it.

Watch: Don't run past 13:00 - transport is booked. If behind, cut the appreciation go-round to one word each; never cut the individual thank-yous at the door. If the cohort wants to drag the close out — honour it. Don't rush. The standing ovation is real; Metia stays as long as needed. Group photo only if agreed at S5, with consent confirmed per person on the day.

Mandy's choices to lock at alignment

Choice	Options
Chairing the mock meeting	Yes (the design - rehearsed at least once out loud before the day) / not today: Metia chairs, Mandy plays a participant, no fuss (source fallback). Her call at alignment, re-confirmed at the morning huddle.
Her share (slide 4 - Mandy goes first)	ONE meeting she chaired (small counts - a check-in, a pre-meeting) + ONE moment she had to speak up. Concrete, honest, short. Locked at alignment, her words.
Chair prompt language pass (pending review — CRR-023)	Which stems she softens or rewords for CA settings ('Excuse me' vs 'Hang on a sec'), and which of the expanded cards 2-6 stay - the 1-to-6 expansion was a 'consider', not a 'must'; if she cuts any, the original card 1 stands.
Her master-sheet picks for the mock meeting	8-10 of the 14 prompts she'll aim to use - picked with the lead at rehearsal, not improvised on the day.
The deliberate imperfect-chair moment	Which small mistake she's happy to leave in (e.g. forgets to start on time) - the cohort learns more from an imperfect chair than a perfect one. Her pick.
Leave-behind handover	Order of participants + what she says per person. Name them, look at them. This is her moment of the program — protect it.
Whether she shares a memory of her own PATH Plan day at the close	Yes (one sentence, in the close) / no / decide on the day
Her close	Source line ('Thanks team. Mandy here. Good work today.') / her own words - either way SHE closes, and she thanks each person by name at the door.
If unwell mid-session (like S1)	Steps out - Metia + Lukas continue; Metia chairs the mock if it hasn't run. Acknowledge briefly, don't make a thing of it. Protect her slide-4 share and her close if at all possible - front of session and door are her moments.

Participant flags · keep in your back pocket

Participant	Flag
Brandon Williams	Hard of hearing Hard of hearing. Quiet, communicates more when safe. Needs help with spelling and reading. Loves food — remind when enough is enough.
Hosea Crafter	Contact via Tony (carer) No personal phone. Primary contact is his carer Tony · 0400 365 551. Tony will transport him to and from each session.
Jordan Sumner (Jordy)	Nut allergy Needs 30 sec processing time before he answers — be patient. Two support workers attending. STRICT nut-free diet per dietician.
Keyanna Williams	24/7 oxygenKP Services pickup 24/7 oxygen. Fatigues easily — calm room, regular breaks, flexible pacing. Simple, repeated communication. Structured routine, limited choices, 1:1 support. KP Services transport · 0403 574 249.
Michael Wallace	Hard of hearing Hard of hearing. Needs reminders to focus and to eat.
Mona Teamay	Eligibility queryIDDSI 4 / IDDSI 3 AAC (Eye Gaze). Pureed food (IDDSI Level 4), moderately thick fluids (IDDSI Level 3). EOI ticked NO to intellectual/learning disability — confirm eligibility with David.
Petra Haines	KWS / Auslan + whiteboard Uses KWS and Auslan; adapts via writing and whiteboard, plus animated expression. Keep communication simple. Has a current behaviour support plan — request from Codie.

Anticipated tricky moments

Mandy doesn't want to chair on the day That's OK - no fuss. Metia chairs, Mandy plays a participant. The cohort still learns from watching the chair. The PWID-accessible-skill point can be made by a participant chairing in the pair round instead.

Cohort too quiet - no Bingo, no questions Chair speeds up the prompt rate during the mock meeting (use 12 of 14 instead of 8-10). Pivot: 'Let's stop the mock and look at the master sheet together - what would a good chair do? What did Mandy do?' Don't push individuals to volunteer if energy is low.

Cohort too rowdy - talking over each other in the mock That's the perfect moment - the chair uses the prompts as designed, in real time. Debrief it afterwards: 'What did the chair say when we got loud? Did it help?'

Bingo round goes flat - topic too dry Pivot the meeting to a topic the cohort actually cares about - lunch on PATH Plan day, the end-of-program celebration, the cohort photo. The agenda is a prop, not a script.

A participant says 'I'd never chair a meeting' Reframe per source: 'Chairing isn't always at the front of a big room. Chairing your own NDIS plan review is chairing. Chairing a family chat about who's going to the doctor with you is chairing.' The cohort that needs M12 most is often the most resistant - keep it light, keep it practical.

A participant brings up a real meeting that went badly Listen. Don't problem-solve in front of the cohort - that's a 1-on-1. 'That sounds like a hard meeting. Want to chat after? We can look at chair prompts you could try next time.' Note for follow-up - and if their PATH Plan day is the next real meeting, fold it into their plan-day prep.

The program ending lands hard for someone Last group session - someone may go quiet or wobbly at the close. Acknowledge softly, don't make the group fix it. Point to what's real: their PATH Plan day is next, their team will be in the room, we'll be there. Metia follows up by phone within 48h.

Tech failure (deck won't load) Barely matters today - M12 is paper and practice. The cards, master sheet and flipchart agenda need no projection. Skip the deck, read slide 2's four lines aloud, run the day. Don't lose 10 minutes troubleshooting.

Layer 3 reflection lands hard — 'my life is the same' Don't fix. Don't argue with it. Listen. Note for individual follow-up. Not all nine-week outcomes are visible at week nine.

Cohort wants to drag the close out Honour it. Don't rush. The standing ovation is real. Metia stays as long as needed.

Someone wants to record the standing ovation Only with consent of every person in the room, including Mandy and any support workers. Default: no recording. If recorded, file in Trello with the consent log.

End-of-session checklist

Every participant left with their take-home folder - used Bingo card (signed) + chair prompt set incl. any own-words blank cards
Chair Master sheets collected (laminated - reused next cohort)
Flipchart capture of each participant's 'card for my PATH Plan day' photographed and passed to the plan-day facilitators
Every participant knows their PATH Plan day date - or is on the ring-this-week list with a named owner
Per-session (traffic light) feedback forms collected; any RED faces flagged for follow-up within 24h
SW feedback forms collected or photographed if going home with the SW
Reworded chair-prompt versions from the room captured for the CRR-023 review (pending review — CRR-023) - alongside co-fac debrief notes on which prompts worked
1-on-1 follow-ups noted in Trello: anyone with a real meeting coming up, anyone anxious about their plan day, anyone the program-ending landed hard for
Group Agreement taken down for the last time - photograph (with consent - check who signed, CRR-018 pattern) and file in the cohort record
Photos of any wall work / cohort moments only with consent
Co-fac debrief completed (15 min, paid time) - it's also the program-level debrief: what Mandy wants done differently for cohort 2
Same-day SMS / email to all participants - thanks, plan-day reminder, 'bring your cards'
End-of-program SCORE capture decision actioned or escalated to Lukas - S8 missed it if it was meant to be today (open question in draftNote)
Update each participant's tracker - attendance, flags, card pick, plan-day status
M9_W4 reflection sheets photocopied (with consent) and filed in each participant's record — the original goes home with the participant
End-of-program letter scheduled to post within 1 week
Each participant's leave-behind handed over — invitation template, DAS contact card, their PATH BOOKLET (relocated from the S6 close)
Cohort report — aggregate Layer 1 + 2 + 3 data (Layer 3 reflection now captured here at S8) into the cohort report for Inclusion NT (CB&PLG MOU + PATH MOU + DEX)

Cohort 1 · 2026 · Session 8 of 8 · Agenda

Meetings

Thursday 9 July 2026 · 11:00–13:00 · Akaltye Room, Desert Knowledge Australia

Modules

M12

Lead

Metia

Co-fac

Mandy

In room

Lukas

Timeline

Time	What	Who leads
11:00–11:06 6 min	Welcome back + Acknowledgement Last group session · the session open carries the Acknowledgement - the M12 deck has none by design	Mandy (welcome) + agreed reader (Acknowledgement)
11:06–11:12 6 min	Housekeeping Standard slide · Toilets + Assembly + Cards + Food	Metia
11:12–11:20 8 min	Meetings - why we practise + the menu M12 intro deck · full walkthrough - first and only time, so all of it	Metia (Mandy delivers her slide-2 line)
11:20–11:25 5 min	Mandy goes first M12 deck slide 4 · the source calls this the most important minutes of the slot - don't skip, don't rush	Mandy (Metia stays quiet)
11:25–11:33 8 min	Leadership Bingo - set-up From M12 run sheet · 4 participant card variants + the chair's master sheet	Metia (Mandy takes the chair's seat)
11:33–11:40 7 min	The mock meeting - Mandy chairs The centrepiece · co-fac chairs by deliberate design - chairing is a PWID-accessible skill	Mandy (chair) · Metia (plays a participant)
11:40–11:50 10 min	Bingo! + debrief From M12 run sheet · cards vs the chair's master sheet	Metia (Mandy shows her master sheet)
11:50–12:00 10 min	Try it yourself - pair chairs From M12 run sheet · 2-minute meetings, sillier topic, everyone chairs once	Both walk the room
12:00–12:15 15 min	Lunch Catering on at ~12:00 · facilitators off duty	All
12:15–12:25 10 min	Which card goes to your PATH Plan day? Week-9 prep variant folded in · the bridge to the individual plan days (pending review — CRR-023)	Metia (Mandy anchors)
12:25–12:45 20 min	End-of-program reflection (Layer 3) From M9 · M9_W4 · in pairs · 6 open questions + 5-question Likert · relocated from S6 to the true program end	Both — Mandy partners anyone without a buddy
12:45–13:00 15 min	Program close — appreciations · standing ovation · leave-behind S8 deck slides 16–23 · the real program farewell (relocated from S6)	Mandy closes · Metia + Lukas support

What we keep vs hold over

What we keep

This is an EXPANSION, not a compression - M12 was a 30-50 min woven slot, recomposed to fill the 2hr standalone slot the schedule books
Full intro deck (slides 1-3) + Mandy-goes-first (slide 4) - the 'first time woven' full treatment, since this is the first and only time
Bingo arc complete and uncut: set-up → co-fac-chaired mock meeting → Bingo + debrief → try-it-yourself pair chairs
Chair prompt arc complete and uncut: walk the six → pair practice → whole-cohort wrap
Co-fac-chaired mock meeting protected as the centrepiece - the deliberate PWID-accessible-chairing design, with Metia as the rambling participant
Week-9 PATH-Plan-day prep variant folded into the back half - card 2 / card 6 / card 3 named for plan days, each participant picks their card
End-of-program close built from M12's own devices: master prompt 13 (finish with an appreciation), slide 7 co-fac close, individual by-name thank-yous at the door

Held over to next session

The multi-week weaving structure itself - Bingo round 1 (Week 6) / round 2 + prompts (Week 8) / plan-day prep (Week 9) all collapse into one block; the repeat-week 3-slide deck cut is never used
'Pivot back to host module' segment - there is no host module; the slot bridges to lunch and the close instead
Slide 3 vote's scheduling function (picking which week gets which sub-topic) - repurposed as an energy read since both halves run today
'Use one in a real meeting before next session' homework - no next session; retargeted to the individual PATH Plan day
'We'll come back to meetings in [next M12 slot]' wrap-up line - dropped; replaced by the plan-day bridge
Participant chair turns with the master sheet as a Week 8/9 standalone round - the pair-chairs round carries it in miniature today
Easy Read / remote-community / small-cohort variants - not run, but in the kit if the room needs them on the day (2 cards instead of 4, 4 prompts instead of 6, whole-cohort circle instead of pairs)

Materials needed

Laptop + projector with M12 intro deck (7 slides) + ported S8 open/housekeeping/lunch slides preloaded - do not depend on cloud (but the day survives without AV)
12× Leadership Bingo participant cards (3 each of cards 1-4) + 2 spare - single-use take-home
2× Chairing Meeting Bingo Master sheets - laminated, chair + spare, collected for reuse
Participants bring their own chair prompt + speaking-up cards (made in S7); a few spare blank cards on hand for own-words versions (pending review — CRR-023)
12× take-home folders (Bingo card + chair prompt set go in at the close)
Flipchart with the mock-meeting agenda pre-written (3-5 low-stakes items: welcome · lunch on PATH Plan day · cohort photo · end-of-program celebration)
Water on the meeting table for participants (source-specified - it's a real meeting)
Traffic light cards - cohort's own sets at each seat (the chair will prompt their use - Bingo prompt 10)
Group Agreement poster (from S1) on the wall - final outing
Butcher's paper, blu-tac, pens, fat markers, name labels
Per-session (traffic light) feedback forms × 12 + SW feedback forms × 6
Camera (only with Photo Permission Form consent - cohort photo is on the mock agenda, consent still applies)
Catering for ~12:00 per dietary requirements - confirmed headcount day-before
First aid kit
M9_W4 End-of-Program Reflection sheets — 1 per participant (relocated from S6)

Participant flags + needs are on the Emergency contacts and Run sheet (facilitator-only) — kept off the agenda to keep this one scannable.

Adapted for Central Australia by DAS, in partnership with Inclusion NT under the PATH MOU 2025–26. Original curriculum © Inclusion NT.

Name	Role	Signature	Arrival
Metia Lisati	Lead facilitator
Mandy Knight	Peer co-facilitator
Lukas Blom	Programs Manager
Visitors
Visitor 1
Visitor 2