Cohort 1 · 2026 · Session 8 of 8 · Agenda
Meetings
Thursday 9 July 2026 · 11:00–13:00 · Akaltye Room, Desert Knowledge Australia
Timeline
| Time | What | Who leads |
|---|---|---|
| 11:00–11:06 6 min | Welcome back + Acknowledgement Last group session · the session open carries the Acknowledgement - the M12 deck has none by design | Mandy (welcome) + agreed reader (Acknowledgement) |
| 11:06–11:12 6 min | Housekeeping Standard slide · Toilets + Assembly + Cards + Food | Metia |
| 11:12–11:20 8 min | Meetings - why we practise + the menu M12 intro deck · simplified for the PWID cohort - fewer words, more pictures | Metia (Mandy delivers her why-meetings line) |
| 11:20–11:25 5 min | Mandy goes first The source calls this the most important minutes of the slot - don't skip, don't rush | Mandy (Metia stays quiet) |
| 11:25–11:30 5 min | Watch us have a meeting - the game 'Good chair or not?' set-up · replaces Leadership Bingo (2026-07-08 redesign) | Metia sets it up · Mandy + Lukas get ready to play |
| 11:30–11:33 3 min | Leadership Bingo - set-up Restored 2026-07-08 at the facilitators' request · runs ALONGSIDE the green/red card vote | Metia sets it up · Mandy takes the chair's seat |
| 11:33–11:40 7 min | The pretend meeting - Mandy chairs The centrepiece · the three facilitators MODEL a meeting with staged good/bad moments | Mandy (chairs, always well) · Metia + Lukas (play the bad behaviour) |
| 11:40–11:50 10 min | Good chair or not? - vote & reveal The teaching recap · 8 moments from the meeting, room re-votes, facilitator reveals GOOD / NOT GOOD | Metia runs the slide · Mandy + Lukas add the 'why' |
| 11:50–12:00 10 min | Your turn - you chair Green-card celebration round · a volunteer chairs, the room floods green - dignity-safe (green only) | Both walk the room |
| 12:00–12:25 25 min | Lunch Catering on at ~12:00 · facilitators off duty · slightly longer on the last day | All |
| 12:25–12:45 20 min | End-of-program reflection (Layer 3) From M9 · M9_W4 · in pairs · 6 open questions + 5-question Likert · relocated from S6 to the true program end | Both — Mandy partners anyone without a buddy |
| 12:45–13:00 15 min | Program close — appreciations · standing ovation · leave-behind S8 deck slides 17–24 · the real program farewell (relocated from S6) | Mandy closes · Metia + Lukas support |
What we keep vs hold over
What we keep
- This is an EXPANSION, not a compression - M12 was a 30-50 min woven slot, recomposed to fill the 2hr standalone slot the schedule books
- Full intro deck (slides 6-8) + Mandy-goes-first (slide 9) - the 'first time woven' full treatment, since this is the first and only time
- 'Good chair or not?' game arc complete and uncut: rules -> facilitator-modelled pretend meeting -> vote & reveal -> 'your turn' chairing round
- The FREEZE power (red card stops the meeting) taught and used live - speaking up practised, not just described
- Facilitator-modelled pretend meeting protected as the centrepiece - Mandy chairs well, Metia + Lukas play the staged bad behaviour
- Green-card 'your turn' round kept - a participant chairs, the room floods green only (dignity-safe)
- End-of-program close built from M12's own devices: master prompt 13 (finish with an appreciation), co-fac close, individual by-name thank-yous at the door
Held over to next session
- Leadership Bingo was retired 2026-07-08 then RESTORED the same day at the facilitators' request - it now runs alongside the traffic-light vote (see the Bingo set-up segment); the 14-item master-sheet compare happens informally at the 'Good chair or not?' debrief
- The multi-week weaving structure itself - the repeat-week 3-slide deck cut is never used; both halves run in one block today
- 'Pivot back to host module' segment - there is no host module; the slot bridges to lunch and the close instead
- Slide 8 menu's old scheduling-vote (picking which week gets which sub-topic) - dropped; the menu is now a straight preview since both halves run today
- 'Use one in a real meeting before next session' homework - no next session; retargeted to the individual PATH Plan day
- 'We'll come back to meetings in [next M12 slot]' wrap-up line - dropped; replaced by the plan-day bridge
- Easy Read / remote-community / small-cohort variants - not run, but in the kit if the room needs them on the day (whole-cohort circle instead of pairs, whole-room single vote instead of individual cards)
- The in-session PATH-Plan-day card pick ('name the ONE card', flipchart capture) - dropped 2026-07-08; participants take the chair prompt set home and use one on the day.
Materials needed
- Laptop + projector with the S8 deck (24 slides) preloaded - the slide-12 vote is interactive (click reveals each answer); the day survives without AV (the vote runs on physical cards)
- Traffic-light cards - cohort's own sets at each seat, plus 6 spare sets. The whole 'Good chair or not?' game runs on these
- 12x Leadership Bingo participant cards (3 each of cards 1-4) + 2 spare - restored 2026-07-08; print from 'Chairing Meeting Bingo.pdf' (source library / 02_Working '12. Meetings')
- 2x Chairing Meeting Bingo Master sheets - laminated (chair + spare); print from 'Chairing Meeting Bingo Master Sheets.pdf'
- Participants bring their own chair prompt + speaking-up cards (made in S7); a few spare blank cards on hand for own-words versions (pending review — CRR-023)
- 12× take-home folders (traffic-light cards + chair prompt set go in at the close)
- Flipchart with the pretend-meeting agenda pre-written (welcome · lunch on PATH Plan day · cohort photo · end-of-program celebration)
- Water on the meeting table for participants (source-specified - it's a real meeting)
- Group Agreement poster (from S1) on the wall - final outing
- Butcher's paper, blu-tac, pens, fat markers, name labels
- Per-session (traffic light) feedback forms × 12 + SW feedback forms × 6
- Camera (only with Photo Permission Form consent - a cohort photo may be taken today, consent still applies)
- Catering for ~12:00 per dietary requirements - confirmed headcount day-before
- First aid kit
- M9_W4 End-of-Program Reflection sheets — 1 per participant (relocated from S6)
Participant flags + needs are on the Emergency contacts and Run sheet (facilitator-only) — kept off the agenda to keep this one scannable.
Adapted for Central Australia by DAS, in partnership with Inclusion NT under the PATH MOU 2025–26. Original curriculum © Inclusion NT.