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PATH Leadership Group · Session 7 · Chairing a meeting

Chair prompt cards.

Things a chair can say to keep a meeting on track and make sure everyone is heard. Cut them out and keep the ones you like. These are starting words — your own words are welcome too.

1

When everyone's talking at once

  • Excuse me - it feels like people are talking over each other.
  • Can everybody remember to use their cards?
  • I think [name] was next.
2

When the meeting goes too fast

  • Can we slow down a bit? I want to follow.
  • Sorry - can you say that again in simpler words?
  • I missed that. What did we just decide?
3

When someone hasn't been heard

  • I'd like to hear what [name] thinks about this.
  • [Name], you've been listening - what do you reckon?
  • Has everyone had a turn? Anyone want to add anything?
4

When the meeting's wandering

  • OK, what are we deciding here?
  • Let's come back to the agenda.
  • Can we summarise what we've agreed?
5

When you don't agree

  • I see what you're saying, but I think something different. What I think is...
  • Can I add another way of looking at this?
  • I'm not sure I agree. Can we talk about it?
6

When you need to pause

  • Can we take a 5-minute break?
  • I need to step out - start without me.
  • I'm getting tired. Can we slow down or come back to this?

Disability Advocacy Service · PATH Leadership Group · adapted from Inclusion NT PATH under the PATH MOU 2025–26. Bring these to Session 8 and to your PATH Plan day.

Adapted for Central Australia by DAS, in partnership with Inclusion NT under the PATH MOU 2025–26. Original curriculum © Inclusion NT.