Print set 1 · Facilitator singles · 1× each

Print this page once — you'll get one copy of each facilitator-only document, back-to-back. No copy-count needed at the printer (default 1).

Contains: Sign-in sheet · Emergency contacts · Catering brief · Run sheet · Agenda.

Cohort 1 · 2026 · Session 1 of 8

Sign-in sheet

Thursday 14 May 2026 · 11:00–13:00 · Akaltye Room, Desert Knowledge Australia

Date

Thursday 14 May 2026

Time

11:00–13:00

Venue

DKA, 475 South Stuart Hwy

Facilitators

Metia · Mandy · Lukas

Participant sign-in

Each participant signs in on arrival. If a participant can't sign independently, their support worker or coordinator countersigns. Photo permission column — tick Y only if a signed photo permission form has been collected for that person today.

#	Name	Org
1	Andy Harris	Eunoia Lane
2	Brandon Williams	Joyful Souls
3	Caleb McMillan	Joyful Souls
4	Chamieka Brown	WoSSCA
5	Graham Wilfred	Waltja
6	Hosea Crafter	Saltbush
7	Jordan Sumner (Jordy)	Joyful Souls
8	Keyanna Williams	CoLab
9	Michael Wallace	Joyful Souls
10	Mikaela Brown	WoSSCA
11	Mona Teamay	CoLab
12	Petra Haines	CoLab

Support workers attending today

For every support worker who attends the session: name, organisation, phone, and whether you've collected a signed photo permission form for them today. Leave rows blank if not needed.

#	Name	Organisation	Phone	Photo form	Signature
1
2
3
4
5
6
7
8

Facilitators & visitors

Dietary, medical and safety information for catering and facilitator reference lives on the catering brief and emergency contacts sheets — not here, for privacy.

Cohort 1 · 2026 · Session 1 of 8 · Facilitator pocket

Emergency contacts

Thursday 14 May 2026 · 11:00–13:00 · Akaltye Room, Desert Knowledge Australia. Confidential — facilitator use only.

Quick dial — emergency

Emergency

000

DAS office

(08) 8953 1422

Lukas mobile

0409 924 058

DKA reception

(08) 8959 6000

Venue

Akaltye Room, Desert Knowledge Australia
475 South Stuart Hwy, Alice Springs NT 0870

If evacuation

Hosea Crafter

Saltbush Social Enterprises

Primary day-of

Tony (carer)

0400 365 551

Backup

Josh Alone (Saltbush)

0498 883 489

Jordan Sumner (Jordy)

Joyful Souls Support

Primary day-of

Stacey Phoenix (Joyful Souls)

0451 645 347

Coordinator

Stacey Phoenix

0451 645 347

admin@joyfulsouls.com.au

Medical alert Nut allergy — Strict nut-free room. Confirm EpiPen with Stacey. Cross-check every food item.

Keyanna Williams

CoLab Disability Solutions

Primary day-of

William Boaza (CoLab)

0428 015 505

Backup

KP Services

0403 574 249

Medical alert 24/7 oxygen — Calm room, regular breaks, flexible pacing, 1:1 support

Michael Wallace

Joyful Souls Support

Primary day-of

Stacey Phoenix (Joyful Souls)

0451 645 347

Coordinator

Stacey Phoenix

0451 645 347

admin@joyfulsouls.com.au

Mikaela Brown

WoSSCA

Primary day-of

Claire Cushnan (WoSSCA)

0401 810 190

Coordinator

Claire Cushnan

0401 810 190

claire.cushnan@wossca.org.au

Mona Teamay

CoLab Disability Solutions

Primary day-of

David Parker (CoLab)

0474 888 790

Coordinator

David Parker

0474 888 790

david@colab-ds.com.au

Medical alert Eligibility query · IDDSI 4 / IDDSI 3 — David ticked NO to intellectual disability on EOI — confirm cohort fit with David Parker / Pureed food only, moderately thick fluids. Catering must accommodate or SW brings food.

Petra Haines

CoLab Disability Solutions

Primary day-of

Codie (CoLab)

0447 216 393

Coordinator

Codie

0447 216 393

codie@colab-ds.com.au

Day-of escalation tree

Medical event (allergic reaction, breathing, fall): Call 000 first. Mandy or Metia stays with the participant. Lukas calls primary contact + DAS office. Document on incident form within 24 hours.
Behavioural distress / walkout: Mandy or Metia follows after a beat. Quiet check-in outside the room. If escalation needed, call primary contact. Don't return participant to room without consent.
Transport no-show (Keyanna): Call KP Services 0403 574 249. If unreachable, call Wil Boaza at CoLab. Don't wait past 11:15 — get session moving and update Keyanna by phone when transport sorted.
Photo without consent risk: If anyone in the room photographs a participant whose form isn't signed, ask politely for the photo to be deleted. Note in debrief.
Critical incident (any safety issue you can't handle alone): Lukas mobile 0409 924 058. If unreachable, DAS office (08) 8953 1422.

Cohort 1 · 2026 · Session 1 of 8 · Catering brief

What we need on the table.

Thursday 14 May 2026 · Morning tea + light lunch at 11:50. Akaltye Room, Desert Knowledge Australia.

Headcount

24 people

Caterer

TreatMe Good

Service window

11:50–12:30

Set up by

12:00 sharp

Headcount breakdown

12 participants + 3 facilitators + 8 support workers + 1 carer = 24 people.

Critical safety alerts — read first

Allergen — strict

Nut-free room. One participant (Jordan / Jordy Sumner) has a confirmed nut allergy per dietician. No nuts, nut oils, nut butters, nut traces, "may contain" warnings, or shared-line products. Cross-check every label. EpiPen on site with support worker.

Texture-modified diet

Mona Teamay — IDDSI Level 4 (pureed) food only, IDDSI Level 3 (moderately thick) fluids only. Either: (a) caterer provides one compliant plate + drink, or (b) Mona's support worker brings food and we provide the table setting + cutlery. Confirm with David Parker (CoLab) at 0474 888 790 before quoting.

Full dietary flags

Participant	Dietary	What this means at the table
Brandon Williams	Reminder to stop eating when full	Prone to overeating. SW will gently cue when full.
Caleb McMillan	Food must be cut small	Food cut into small pieces (texture, not allergy). SW operates.
Jordan Sumner (Jordy)	Critical NUT ALLERGY — strict, per dietician	No nuts. Check every label. EpiPen with SW.
Michael Wallace	Encourage to eat	May forget to eat. Gentle reminder during the catering window.
Mona Teamay	Critical IDDSI Level 4 (pureed food) / IDDSI Level 3 (moderately thick fluids)	IDDSI 4 pureed food, IDDSI 3 thickened fluids. SW may bring food.

Cohort 1 · 2026 · Session 1 of 8 · Run sheet

Get to know each other + Group Agreements

Two hours. The minute-by-minute facilitator script for M1 + M2.

Date

Thursday 14 May 2026

Time

11:00–13:00

Venue

DKA, 475 South Stuart Hwy

Facilitators

Metia (lead) · Mandy (co-fac)

Session purpose · three things to land

People meet each other without pressure. They walk out knowing one or two names plus the names of the two facilitators.
People learn what PATH is — Planning Alternative Tomorrows with Hope — and that there's a plan they'll make at the end.
The cohort makes its own Group Agreement — a co-designed set of rules-of-the-room that they own.

The unspoken fourth one: people want to come back next session. That's the only one that matters in the long run.

If we get a messy short Group Agreement that the room owns, that's a win. If we get a polished long one that no one feels ownership of, that's a loss. Same applies to introductions — relational warmth beats agenda coverage.

Pre-session prep

One week out

OwnerLukas

Cohort confirmed via participant table
Cohort welcome email out
Catering booked
Cassia Room booked + early access confirmed for 10:00

Three days out

OwnerAlignment meeting

Walk through this run sheet with Metia + Mandy
Walk through both decks slide-by-slide
Lock Mandy's picks
Decide who facilitates which segment
Brief on participant flags

Day before · Wed 13 May

OwnerLukas + Metia

Print every worksheet (1 each + 2 spare)
Print A3 Group Agreement Template × 2
Pack facilitator kit
Confirm final headcount with caterer
Charge laptop + projector + phones
15-min huddle — last walk-through

Day of, 10:00 arrival · Thu 14 May

OwnerAll

Set room — horseshoe facing wall agreement
Test AV
Stick A3 Group Agreement Template on wall
Lay out worksheets at each seat
Card decks on side table; sticky notes + markers at each seat
Tea / coffee station + catering for 12:05
30-min huddle Metia + Mandy

Minute by minute

11:00–11:10 10 min Welcome + AcknowledgementFrom M1 Lead: Mandy + chosen reader
M1 deck slides 1–3

Co-fac script — Mandy's pick: A: "Hi everyone, I'm Mandy. Welcome to leadership group. I'm one of the leaders here. Let's get started." B: "G'day. Glad you're here. We're doing leadership group today. I'm Mandy, this is Metia, and we're going to have a yarn about a few things." C: Mandy's own words. Acknowledgement — read both paragraphs. Don't paraphrase. The wording is the wording.

Watch: Listen for: anyone visibly distressed on entry (overwhelm, anxiety). Check in quietly. Keyanna especially — check her oxygen, regular breaks needed.

11:10–11:25 15 min IcebreakerFrom M1 · CA Fauna OR Hobby cards Lead: Mandy (models first)
M1 deck slides 4–6

Mandy models first — picks one card, gives a one-sentence reason. Short. Real. Animal example: "I'd be a wedge-tailed eagle because I like to see the whole picture before I do anything." Hobby example: "I picked yarning with family because that's my favourite thing — round a fire on a Friday." Then around the room — each person one card, one sentence. No pressure to elaborate. Cues: Jordy → wait 30 sec for him to process before prompting again. Petra → simple language. She may write on the whiteboard or use Auslan. Read it / acknowledge. "I don't have hobbies" → Mandy steps in: "What about something you do that takes up time?" Watching footy counts. Resting counts. Pass is fine — "That's OK. We'll come back to you if you want."

11:25–11:50 25 min What is PATH?From M1 · compressed Lead: Metia (Mandy adds where it fits)
M1 deck slides 7–10

Script highlights (slow): "PATH is a way of planning your life. P-A-T-H — Planning, Alternative, Tomorrows, Hope." Read each letter aloud. Match to the visual. Repeat: "Planning. We make a plan. Alternative — there is more than one way. Tomorrows — we look ahead. Hope — we dream big. Hope is allowed." 8-session journey: "This is the 8-session version for Cohort 1. We're at Session 1. By Session 8 you'll have everything you need to do your own PATH plan day." For "What we'll do" — slow down. Each of Training / PATH / Connecting / Supporting gets ~30 seconds. Mandy (optional, only if she wants): at the "Hope is allowed" line, share one sentence about her own PATH plan. Hand out: What is a PATH Plan · What will I do in the leadership group

Watch: Watch for fatigue: This is the longest stretch of received content. If the room is sagging by 11:45 — call the break early. Don't push.

11:50–12:05 15 min Break + lunch startsNo one leads Lead: —
Tea · food · water · stand up · stretch

Mandy is OFF DUTY — set the example for participants. Have a cuppa, chat informally, but don't work the room. Metia can do a soft check-in with anyone flagging during the training segment — no agenda, just "you OK?" Lukas during the break — quietly prep the M2 transition: chairs into horseshoe, sticky notes + markers in centre, butcher's paper to the side, Mandy primes her first sticky note.

Watch: Watch: Jordy's plate — strict nut-free zone, the table should be clean. Caleb's plate — cut small. Keyanna — quiet seat, oxygen accessible.

12:05–12:15 10 min What is a Group Agreement? Why? ExamplesFrom M2 · compressed (3 of 9 examples) Lead: Metia (Mandy reads 1–2 examples)
M2 deck slides 4–8

"A Group Agreement is a list of things we agree on. We make it together. Everyone signs." "It's NOT rules from the boss. It's not Inclusion NT's rules. It's not DAS's rules. It's OUR rules — yours, mine, ours." For Why: read each of the four — Safety / Fairness / Respect / Trust. Slow. Don't rush. For Examples: read only 3 (of the 9 in the handout). "These aren't OUR rules — these are what other groups did." Repeat that framing. Mandy reads 1–2 example items aloud. Hand out Group Agreement Example — physical thing to hold while we move into brainstorm.

12:15–12:50 35 min Co-design our Group AgreementThe heart of the session — three phases Lead: Both — Metia captures · Mandy works the room
M2 deck slides 9–12

Phase 1 · Brainstorm (12:15–12:25): "On a sticky note — write or draw ONE thing. One thing you want our group to agree to. It can be about listening, about speaking up, about feeling safe, or anything else. Don't worry about wording — we'll fix that later." Mandy models first. Puts up the first sticky note. "Mine — listening means people don't talk over me." Sticks it on the agreement template. Walking-around prompts: What helps you listen? What helps you speak up? What helps you feel safe? What rules do we want around phones, breaks, coming and going? Phase 2 · Group and reword (12:25–12:40): Metia at the agreement template. Reads each sticky note aloud. Groups into themes. Watch for punitive items ("if you do X you get kicked out") — Mandy: "In our group we don't punish people. We have a yarn." Reword toward "we talk it through." Watch for vague items ("be respectful") — push for behaviour: "What does respect look like in this room?" Phase 3 · Vote (12:40–12:50): Metia calls each item: "[Item]. Who agrees? Hold up GREEN." All green or yellow → it's in. Anyone red → pause, reword, vote again. Still red after two re-words → park. Aim for 6–10 items. Long lists don't get remembered. At 12:48 — wrap the activity. "We've got a great start. We'll print this and bring it back next session. We can change it any time."

12:50–13:00 10 min Wrap-upTopics check · Traffic light intro · Homework Lead: Mandy (Metia supports)
M1 deck slides 12–15

1. Topic check — hand out Topics Check Boxes (Easy Read). "We've ticked Session 1 today." Quick. 2. Traffic light intro — show the three cards. Hand out How to use traffic light cards. "We'll use these every session. We'll do a quiz next session so you can practise." 3. Homework — Who do you look up to: hand out instructions. One-minute explain: "Bring a photo, a name, or a story of someone you look up to. We'll use it next session — the topic is What is a Leader." 4. Confirm next session — "Same time, same place. No session 21 May — we'll be in Darwin. Next session is Thursday 28 May. Topic: What is a Leader plus All About Me." 5. Mandy thanks each person individually as they leave. Names them. "See you on the 28th, [name]." This is the most important moment of the wrap-up.

Mandy's choices to lock at alignment

Choice	Options
Welcome wording	A / B / her own
Acknowledgement reader	Mandy / Metia / both together
Icebreaker	CA Fauna OR Hobby cards
Own PATH story share	Yes (at "Hope is allowed") / No / decide on the day
Sticky note for own brainstorm	Drafted in advance

Participant flags · keep in your back pocket

Participant	Flag
Brandon Williams	Hard of hearing Hard of hearing. Quiet, communicates more when safe. Needs help with spelling and reading. Loves food — remind when enough is enough.
Hosea Crafter	Contact via Tony (carer) No personal phone. Primary contact is his carer Tony · 0400 365 551. Tony will transport him to and from each session.
Jordan Sumner (Jordy)	Nut allergy Needs 30 sec processing time before he answers — be patient. Two support workers attending. STRICT nut-free diet per dietician.
Keyanna Williams	24/7 oxygenKP Services pickup 24/7 oxygen. Fatigues easily — calm room, regular breaks, flexible pacing. Simple, repeated communication. Structured routine, limited choices, 1:1 support. KP Services transport · 0403 574 249.
Michael Wallace	Hard of hearing Hard of hearing. Needs reminders to focus and to eat.
Mona Teamay	Eligibility queryIDDSI 4 / IDDSI 3 AAC (Eye Gaze). Pureed food (IDDSI Level 4), moderately thick fluids (IDDSI Level 3). EOI ticked NO to intellectual/learning disability — confirm eligibility with David.
Petra Haines	KWS / Auslan + whiteboard Uses KWS and Auslan; adapts via writing and whiteboard, plus animated expression. Keep communication simple. Has a current behaviour support plan — request from Codie.

Anticipated tricky moments

Someone arrives 30+ min late Greet quietly. Sit them with Mandy if possible. Don't recap from the start. "We're up to here. Settle in."

Someone says "I don't have hobbies" Mandy shares one of hers. Pivot to "something you do that takes up your time."

Someone proposes a punitive item Mandy: "In our group we don't punish people. We have a yarn." Reword toward "we talk it through."

A support worker speaks for the participant Metia: "Thanks — can [participant] tell us in their own words?" Direct, not rude. If it persists, take the SW aside at the break.

"No swearing" splits the room Reframe: "Is the issue swearing, or being rude / aggressive?" Often lands on "we are kind to each other" — which everyone agrees with.

The agreement gets too long (15+ items) Metia: "Let's group these. What's the big idea behind these three?" Aim for 6–10 items.

Someone shares something heavy Mandy steps in. Soft acknowledgement. Don't let the group fix it. "Thanks for sharing — let's check in after." Move on.

Cultural content surfaces Listen. Don't expand, interpret, or quote. Note in debrief.

Someone walks out Mandy follows after a beat. Quiet check-in outside. Bring them back without making a scene if they want. If not — that's OK. Metia follows up by phone same day.

Tech failure (deck won't load) Plan B is paper. Handouts cover the same content. Read the slides aloud from the printed agenda. Don't lose 10 minutes troubleshooting.

Keyanna shows fatigue / oxygen issue Step out with her support worker. Quiet room. No pressure to return. Call Wil at CoLab if escalation needed.

Jordy near food risk Anyone bringing nuts to the table — stop them at the door. Mandy or Metia sits nearest Jordy during catering.

End-of-session checklist

Photographed the wall agreement (with consent only — check who signed)
Distributed: Topics tracker · Traffic light handout · Homework · next-session reminder card
Wall agreement taken down carefully — bring back Session 2
Brief debrief Metia + Mandy + Lukas (paid time, 15 min)
Note participant flags for follow-up — extra support, didn't speak, visibly distressed
Within 48h: type up the Group Agreement, print A3 colour copies (1 per + 2 wall copies), bring to S2
SMS or call anyone who missed or flagged a follow-up need
Update participant tracker

Cohort 1 · 2026 · Session 1 of 8 · Agenda

Get to know each other + Group Agreements

Thursday 14 May 2026 · 11:00–13:00 · Akaltye Room, Desert Knowledge Australia

Modules

M1 + M2

Lead

Metia

Co-fac

Mandy

In room

Lukas

Timeline

Time	What	Who leads
11:00–11:10 10 min	Welcome + Acknowledgement From M1	Mandy + chosen reader
11:10–11:25 15 min	Icebreaker From M1 · CA Fauna OR Hobby cards	Mandy (models first)
11:25–11:50 25 min	What is PATH? From M1 · compressed	Metia (Mandy adds where it fits)
11:50–12:05 15 min	Break Break + lunch starts No one leads	—
12:05–12:15 10 min	What is a Group Agreement? Why? Examples From M2 · compressed (3 of 9 examples)	Metia (Mandy reads 1–2 examples)
12:15–12:50 35 min	Co-design our Group Agreement The heart of the session — three phases	Both — Metia captures · Mandy works the room
12:50–13:00 10 min	Wrap-up Topics check · Traffic light intro · Homework	Mandy (Metia supports)

What we keep vs hold over

What we keep

M1 Welcome / Acknowledgement / icebreaker / What is PATH?
M2 What is a Group Agreement / Why / 3 examples
M2 co-design (brainstorm → group → vote)
Wrap with traffic light intro, topics check, homework

Held over to next session

M1 New Friend Interview — Group Agreement co-design does similar relational work
M1 Traffic Light Quiz — intro the cards today, run the quiz next
M2 Form Part 2 baseline — collect at start of Session 2
M2 6 of the 9 examples — read only 3

Materials needed

Laptop + projector with M1 deck AND M2 deck preloaded (do not depend on cloud)
DAS-original CA Fauna Icebreaker A3 cards (or Hobby cards) — Mandy's pick
Hobby cards 24-card set (250 gsm cardstock, A6)
Traffic light cards (green / yellow / red) — 1 set per participant
DAS Group Agreement Template (blank, A3) — 2 copies, one on the wall
Group Agreement Example handout — 1 per participant
Topics Tracker (Easy Read) — 1 per participant
How to use traffic light cards handout — 1 per participant
What is a PATH Plan handout — 1 per participant
What will I do in the leadership group handout — 1 per participant
Who do you look up to instructions (S2 homework) — 1 per participant
Sign-in sheet, name cards / lanyards
Sticky notes (3 colours, lots), fat-tip markers, butcher's paper, blu-tac, tape
Camera (only with Photo Permission Form consent)
Catering per dietary requirements — see Participant Flags
First aid kit

Participant flags + needs are on the Emergency contacts and Run sheet (facilitator-only) — kept off the agenda to keep this one scannable.

Adapted for Central Australia by DAS, in partnership with Inclusion NT under the PATH MOU 2025–26. Original curriculum © Inclusion NT.

Name	Role	Signature	Arrival
Metia Lisati	Lead facilitator
Mandy Knight	Peer co-facilitator
Lukas Blom	Programs Manager
Visitors
Visitor 1
Visitor 2