Print set 1 · Facilitator singles · 1× each
Print this page once — you'll get one copy of each facilitator-only document, back-to-back. No copy-count needed at the printer (default 1).
Contains: Sign-in sheet · Emergency contacts · Catering brief · Run sheet · Agenda.
Cohort 1 · 2026 · Session 1 of 8
Sign-in sheet
Thursday 14 May 2026 · 11:00–13:00 · Akaltye Room, Desert Knowledge Australia
Participant sign-in
Each participant signs in on arrival. If a participant can't sign independently, their support worker or coordinator countersigns. Photo permission column — tick Y only if a signed photo permission form has been collected for that person today.
| # | Name | Org | Signature | Photo | Arrival |
|---|---|---|---|---|---|
| Loading 12 participant rows… (facilitator sign-in required — this artefact hydrates from the cohort database and prints nothing without it.) | |||||
Support workers attending today
For every support worker who attends the session: name, organisation, phone, and whether you've collected a signed photo permission form for them today. Leave rows blank if not needed.
| # | Name | Organisation | Phone | Photo form | Signature |
|---|---|---|---|---|---|
| 1 | |||||
| 2 | |||||
| 3 | |||||
| 4 | |||||
| 5 | |||||
| 6 | |||||
| 7 | |||||
| 8 |
Facilitators & visitors
| Name | Role | Signature | Arrival |
|---|---|---|---|
| Metia Lisati | Lead facilitator | ||
| Mandy Knight | Peer co-facilitator | ||
| Lukas Blom | Programs Manager | ||
| Visitors | |||
Visitor 1 | |||
Visitor 2 | |||
Dietary, medical and safety information for catering and facilitator reference lives on the catering brief and emergency contacts sheets — not here, for privacy.
Cohort 1 · 2026 · Session 1 of 8 · Facilitator pocket
Emergency contacts
Thursday 14 May 2026 · 11:00–13:00 · Akaltye Room, Desert Knowledge Australia. Confidential — facilitator use only.
Quick dial — emergency
Emergency
000
DAS office
(08) 8953 1422
Lukas mobile
0409 924 058
DKA reception
(08) 8959 6000
Venue
Akaltye Room, Desert Knowledge Australia475 South Stuart Hwy, Alice Springs NT 0870
If evacuation
TODO — verify with DKA Facilitators in the room
Lead facilitator
Metia Lisati(08) 8953 1422
peersupport@das.org.au
Peer co-facilitator
Mandy KnightThrough DAS office
Programs Manager
Lukas Blom0409 924 058
projects@das.org.au
Per-participant contact tree
Critical-flag participants highlighted. Call primary contact first; secondary as backup.
Loading participant contacts… (facilitator sign-in required — this artefact hydrates from the
cohort database and prints nothing without it.)
Day-of escalation tree
- Medical event (allergic reaction, breathing, fall): Call 000 first. Mandy or Metia stays with the participant. Lukas calls primary contact + DAS office. Document on incident form within 24 hours.
- Behavioural distress / walkout: Mandy or Metia follows after a beat. Quiet check-in outside the room. If escalation needed, call primary contact. Don't return participant to room without consent.
- Photo without consent risk: If anyone in the room photographs a participant whose form isn't signed, ask politely for the photo to be deleted. Note in debrief.
- Critical incident (any safety issue you can't handle alone): Lukas mobile 0409 924 058. If unreachable, DAS office (08) 8953 1422.
Cohort 1 · 2026 · Session 1 of 8 · Catering brief
What we need on the table.
Thursday 14 May 2026 · Morning tea + light lunch at 11:50. Akaltye Room, Desert Knowledge Australia.
Headcount breakdown
12 participants + 3 facilitators + 8 support workers + 1 carer = 24 people.
Critical safety alerts — read first
Loading safety alerts… (facilitator sign-in required — this artefact hydrates from the
cohort database and prints nothing without it.)
Full dietary flags
| Participant | Dietary | What this means at the table |
|---|---|---|
| Loading dietary flags… | ||
Cohort 1 · 2026 · Session 1 of 8 · Run sheet
Get to know each other + Group Agreements
Two hours. The minute-by-minute facilitator script for M1 + M2.
Session purpose · three things to land
- People meet each other without pressure. They walk out knowing one or two names plus the names of the two facilitators.
- People learn what PATH is — Planning Alternative Tomorrows with Hope — and that there's a plan they'll make at the end.
- The cohort makes its own Group Agreement — a co-designed set of rules-of-the-room that they own.
The unspoken fourth one: people want to come back next session. That's the only one that matters in the long run.
If we get a messy short Group Agreement that the room owns, that's a win. If we get a polished long one that no one feels ownership of, that's a loss. Same applies to introductions — relational warmth beats agenda coverage.
Pre-session prep
One week out
OwnerLukas
- Cohort confirmed via participant table
- Cohort welcome email out
- Catering booked
- Cassia Room booked + early access confirmed for 10:00
Three days out
OwnerAlignment meeting
- Walk through this run sheet with Metia + Mandy
- Walk through both decks slide-by-slide
- Lock Mandy's picks
- Decide who facilitates which segment
- Brief on participant flags
Day before · Wed 13 May
OwnerLukas + Metia
- Print every worksheet (1 each + 2 spare)
- Print A3 Group Agreement Template × 2
- Pack facilitator kit
- Confirm final headcount with caterer
- Charge laptop + projector + phones
- 15-min huddle — last walk-through
Day of, 10:00 arrival · Thu 14 May
OwnerAll
- Set room — horseshoe facing wall agreement
- Test AV
- Stick A3 Group Agreement Template on wall
- Lay out worksheets at each seat
- Card decks on side table; sticky notes + markers at each seat
- Tea / coffee station + catering for 12:05
- 30-min huddle Metia + Mandy
Minute by minute
11:00–11:10 10 min Welcome + AcknowledgementFrom M1 Lead: Mandy + chosen reader
M1 deck slides 1–3
M1 deck slides 1–3
Co-fac script — Mandy's pick:
A: "Hi everyone, I'm Mandy. Welcome to leadership group. I'm one of the leaders here. Let's get started."
B: "G'day. Glad you're here. We're doing leadership group today. I'm Mandy, this is Metia, and we're going to have a yarn about a few things."
C: Mandy's own words.
Acknowledgement — read both paragraphs. Don't paraphrase. The wording is the wording.
Watch: Listen for: anyone visibly distressed on entry (overwhelm, anxiety). Check in quietly. Keyanna especially — check her oxygen, regular breaks needed.
11:10–11:25 15 min IcebreakerFrom M1 · CA Fauna OR Hobby cards Lead: Mandy (models first)
M1 deck slides 4–6
M1 deck slides 4–6
Mandy models first — picks one card, gives a one-sentence reason. Short. Real.
Animal example: "I'd be a wedge-tailed eagle because I like to see the whole picture before I do anything."
Hobby example: "I picked yarning with family because that's my favourite thing — round a fire on a Friday."
Then around the room — each person one card, one sentence. No pressure to elaborate.
Cues: Jordy → wait 30 sec for him to process before prompting again. Petra → simple language. She may write on the whiteboard or use Auslan. Read it / acknowledge.
"I don't have hobbies" → Mandy steps in: "What about something you do that takes up time?" Watching footy counts. Resting counts.
Pass is fine — "That's OK. We'll come back to you if you want."
11:25–11:50 25 min What is PATH?From M1 · compressed Lead: Metia (Mandy adds where it fits)
M1 deck slides 7–10
M1 deck slides 7–10
Script highlights (slow):
"PATH is a way of planning your life. P-A-T-H — Planning, Alternative, Tomorrows, Hope."
Read each letter aloud. Match to the visual. Repeat:
"Planning. We make a plan. Alternative — there is more than one way. Tomorrows — we look ahead. Hope — we dream big. Hope is allowed."
8-session journey: "This is the 8-session version for Cohort 1. We're at Session 1. By Session 8 you'll have everything you need to do your own PATH plan day."
For "What we'll do" — slow down. Each of Training / PATH / Connecting / Supporting gets ~30 seconds.
Mandy (optional, only if she wants): at the "Hope is allowed" line, share one sentence about her own PATH plan.
Hand out: What is a PATH Plan · What will I do in the leadership group
Watch: Watch for fatigue: This is the longest stretch of received content. If the room is sagging by 11:45 — call the break early. Don't push.
11:50–12:05 15 min Break + lunch startsNo one leads Lead: —
Tea · food · water · stand up · stretch
Tea · food · water · stand up · stretch
Mandy is OFF DUTY — set the example for participants. Have a cuppa, chat informally, but don't work the room.
Metia can do a soft check-in with anyone flagging during the training segment — no agenda, just "you OK?"
Lukas during the break — quietly prep the M2 transition: chairs into horseshoe, sticky notes + markers in centre, butcher's paper to the side, Mandy primes her first sticky note.
Watch: Watch: Jordy's plate — strict nut-free zone, the table should be clean. Caleb's plate — cut small. Keyanna — quiet seat, oxygen accessible.
12:05–12:15 10 min What is a Group Agreement? Why? ExamplesFrom M2 · compressed (3 of 9 examples) Lead: Metia (Mandy reads 1–2 examples)
M2 deck slides 4–8
M2 deck slides 4–8
"A Group Agreement is a list of things we agree on. We make it together. Everyone signs."
"It's NOT rules from the boss. It's not Inclusion NT's rules. It's not DAS's rules. It's OUR rules — yours, mine, ours."
For Why: read each of the four — Safety / Fairness / Respect / Trust. Slow. Don't rush.
For Examples: read only 3 (of the 9 in the handout). "These aren't OUR rules — these are what other groups did." Repeat that framing.
Mandy reads 1–2 example items aloud. Hand out Group Agreement Example — physical thing to hold while we move into brainstorm.
12:15–12:50 35 min Co-design our Group AgreementThe heart of the session — three phases Lead: Both — Metia captures · Mandy works the room
M2 deck slides 9–12
M2 deck slides 9–12
Phase 1 · Brainstorm (12:15–12:25): "On a sticky note — write or draw ONE thing. One thing you want our group to agree to. It can be about listening, about speaking up, about feeling safe, or anything else. Don't worry about wording — we'll fix that later."
Mandy models first. Puts up the first sticky note. "Mine — listening means people don't talk over me." Sticks it on the agreement template.
Walking-around prompts: What helps you listen? What helps you speak up? What helps you feel safe? What rules do we want around phones, breaks, coming and going?
Phase 2 · Group and reword (12:25–12:40): Metia at the agreement template. Reads each sticky note aloud. Groups into themes. Watch for punitive items ("if you do X you get kicked out") — Mandy: "In our group we don't punish people. We have a yarn." Reword toward "we talk it through." Watch for vague items ("be respectful") — push for behaviour: "What does respect look like in this room?"
Phase 3 · Vote (12:40–12:50): Metia calls each item: "[Item]. Who agrees? Hold up GREEN." All green or yellow → it's in. Anyone red → pause, reword, vote again. Still red after two re-words → park.
Aim for 6–10 items. Long lists don't get remembered.
At 12:48 — wrap the activity. "We've got a great start. We'll print this and bring it back next session. We can change it any time."
12:50–13:00 10 min Wrap-upTopics check · Traffic light intro · Homework Lead: Mandy (Metia supports)
M1 deck slides 12–15
M1 deck slides 12–15
1. Topic check — hand out Topics Check Boxes (Easy Read). "We've ticked Session 1 today." Quick.
2. Traffic light intro — show the three cards. Hand out How to use traffic light cards. "We'll use these every session. We'll do a quiz next session so you can practise."
3. Homework — Who do you look up to: hand out instructions. One-minute explain: "Bring a photo, a name, or a story of someone you look up to. We'll use it next session — the topic is What is a Leader."
4. Confirm next session — "Same time, same place. No session 21 May — we'll be in Darwin. Next session is Thursday 28 May. Topic: What is a Leader plus All About Me."
5. Mandy thanks each person individually as they leave. Names them. "See you on the 28th, [name]." This is the most important moment of the wrap-up.
Mandy's choices to lock at alignment
| Choice | Options |
|---|---|
| Welcome wording | A / B / her own |
| Acknowledgement reader | Mandy / Metia / both together |
| Icebreaker | CA Fauna OR Hobby cards |
| Own PATH story share | Yes (at "Hope is allowed") / No / decide on the day |
| Sticky note for own brainstorm | Drafted in advance |
Participant flags · keep in your back pocket
| Participant | Flag |
|---|---|
| Loading participant flags… (facilitator sign-in required — this table hydrates from the cohort database and prints nothing without it.) | |
Anticipated tricky moments
Someone arrives 30+ min late Greet quietly. Sit them with Mandy if possible. Don't recap from the start. "We're up to here. Settle in."
Someone says "I don't have hobbies" Mandy shares one of hers. Pivot to "something you do that takes up your time."
Someone proposes a punitive item Mandy: "In our group we don't punish people. We have a yarn." Reword toward "we talk it through."
A support worker speaks for the participant Metia: "Thanks — can [participant] tell us in their own words?" Direct, not rude. If it persists, take the SW aside at the break.
"No swearing" splits the room Reframe: "Is the issue swearing, or being rude / aggressive?" Often lands on "we are kind to each other" — which everyone agrees with.
The agreement gets too long (15+ items) Metia: "Let's group these. What's the big idea behind these three?" Aim for 6–10 items.
Someone shares something heavy Mandy steps in. Soft acknowledgement. Don't let the group fix it. "Thanks for sharing — let's check in after." Move on.
Cultural content surfaces Listen. Don't expand, interpret, or quote. Note in debrief.
Someone walks out Mandy follows after a beat. Quiet check-in outside. Bring them back without making a scene if they want. If not — that's OK. Metia follows up by phone same day.
Tech failure (deck won't load) Plan B is paper. Handouts cover the same content. Read the slides aloud from the printed agenda. Don't lose 10 minutes troubleshooting.
Keyanna shows fatigue / oxygen issue Step out with her support worker. Quiet room. No pressure to return. Call Wil at CoLab if escalation needed.
Jordy near food risk Anyone bringing nuts to the table — stop them at the door. Mandy or Metia sits nearest Jordy during catering.
End-of-session checklist
- Photographed the wall agreement (with consent only — check who signed)
- Distributed: Topics tracker · Traffic light handout · Homework · next-session reminder card
- Wall agreement taken down carefully — bring back Session 2
- Brief debrief Metia + Mandy + Lukas (paid time, 15 min)
- Note participant flags for follow-up — extra support, didn't speak, visibly distressed
- Within 48h: type up the Group Agreement, print A3 colour copies (1 per + 2 wall copies), bring to S2
- SMS or call anyone who missed or flagged a follow-up need
- Update participant tracker
Cohort 1 · 2026 · Session 1 of 8 · Agenda
Get to know each other + Group Agreements
Thursday 14 May 2026 · 11:00–13:00 · Akaltye Room, Desert Knowledge Australia
Timeline
| Time | What | Who leads |
|---|---|---|
| 11:00–11:10 10 min | Welcome + Acknowledgement From M1 | Mandy + chosen reader |
| 11:10–11:25 15 min | Icebreaker From M1 · CA Fauna OR Hobby cards | Mandy (models first) |
| 11:25–11:50 25 min | What is PATH? From M1 · compressed | Metia (Mandy adds where it fits) |
| 11:50–12:05 15 min | Break Break + lunch starts No one leads | — |
| 12:05–12:15 10 min | What is a Group Agreement? Why? Examples From M2 · compressed (3 of 9 examples) | Metia (Mandy reads 1–2 examples) |
| 12:15–12:50 35 min | Co-design our Group Agreement The heart of the session — three phases | Both — Metia captures · Mandy works the room |
| 12:50–13:00 10 min | Wrap-up Topics check · Traffic light intro · Homework | Mandy (Metia supports) |
What we keep vs hold over
What we keep
- M1 Welcome / Acknowledgement / icebreaker / What is PATH?
- M2 What is a Group Agreement / Why / 3 examples
- M2 co-design (brainstorm → group → vote)
- Wrap with traffic light intro, topics check, homework
Held over to next session
- M1 New Friend Interview — Group Agreement co-design does similar relational work
- M1 Traffic Light Quiz — intro the cards today, run the quiz next
- M2 Form Part 2 baseline — collect at start of Session 2
- M2 6 of the 9 examples — read only 3
Materials needed
- Laptop + projector with M1 deck AND M2 deck preloaded (do not depend on cloud)
- DAS-original CA Fauna Icebreaker A3 cards (or Hobby cards) — Mandy's pick
- Hobby cards 24-card set (250 gsm cardstock, A6)
- Traffic light cards (green / yellow / red) — 1 set per participant
- DAS Group Agreement Template (blank, A3) — 2 copies, one on the wall
- Group Agreement Example handout — 1 per participant
- Topics Tracker (Easy Read) — 1 per participant
- How to use traffic light cards handout — 1 per participant
- What is a PATH Plan handout — 1 per participant
- What will I do in the leadership group handout — 1 per participant
- Who do you look up to instructions (S2 homework) — 1 per participant
- Sign-in sheet, name cards / lanyards
- Sticky notes (3 colours, lots), fat-tip markers, butcher's paper, blu-tac, tape
- Camera (only with Photo Permission Form consent)
- Catering per dietary requirements — see Participant Flags
- First aid kit
Participant flags + needs are on the Emergency contacts and Run sheet (facilitator-only) — kept off the agenda to keep this one scannable.
Adapted for Central Australia by DAS, in partnership with Inclusion NT under the PATH MOU 2025–26. Original curriculum © Inclusion NT.